Registrar
Announcement for all DMSFI Local and International Alumni and Students
In response to Davao City Local Government Guidelines for COVID-19 Pandemic, the Davao Medical School Foundation Registrar’s Office would like to inform you that requesting of documents will be done through Online.
For inquiries, you may contact us through the following directories:
reg.local5@gmail.com – for College of Dentistry, College of Nursing, College of Midwifery, & College of Biology;
reg.imdbatch@gmail.com - for International Medicine (IMD) Program; and
reg.nmd@gmail.com - for College of Medicine (Local) and Graduate Programs
Request for Documents
Step 1
You may download the request form at the official website of DMSFI in the Registrar’s Office tab.
Fill-up the necessary information needed. Indicate a check in the box for the documents you want to request. Save as PDF file/format the filled up request form.
Downloadable Forms (MS Format)
Finance Department
Step 2
RIZAL COMMERCIAL BANKING CORPORATION (RCBC) – Quirino Branch
Account Name: DAVAO MEDICAL SCHOOL FOUNDATION, INC.
Account Number: 1525-157-322
METROBANK – Suazo Branch
Account Name: DAVAO MEDICAL SCHOOL FOUNDATION, INC.
Account Number: 668-366-8017-771
UCPB – Palma Branch
Account Name: DAVAO MEDICAL SCHOOL FOUNDATION, INC.
Account Number: 2041-7000-5671
PNB – Obrero Branch
Account Name: DAVAO MEDICAL SCHOOL FOUNDATION, INC.
Account Number: 4001-1004-3151 (Peso Account)
Account Number: 4001-6004-3145 (Dollar Account)
Pay ONLINE through
RCBC or METROBANK Payment
Step 3
After paying, email us the copy of bank validated deposit slip/receipt with the date of transaction together with your filled-up request form.
Note: We will only process your request after the time your payment will be verified by DMSF’s Finance Department
Step 4
Lastly, a claim stub will be sent with details as to when the documents can be claimed.
** FOR VERIFICATION AND/OR CERTIFICATION, AUTHENTICATION, AND VERIFICATION (CAV) OF DOCUMENTS, THOSE WHO TRANSFERRED NEEDING ORIGINAL DOCUMENTS AND THOSE WHO ARE PLANNING TO TRANSFER, PLEASE SEND US A SEPARATE EMAIL REGARDING YOUR SPECIFIC REQUEST.
For requesting and claiming of documents, other than the Owner, Authorization Letter and valid ID’s as attachments (for both owner and authorized representative) are needed.
For processing of CAV documents and/or claiming of DIPLOMA through authorized representative, Special Power of Attorney (SPA) is required.
I am a…
Students
Applying for Adding and Dropping of Subjects
Adding and dropping of subjects are only allowed within one (1) week after enrolment.
Dropping of subjects after one week of enrolment will mean paying the cost of the subjects for the whole semester
Submit the signed form to the Registrar’s Office, Deans Office and Finance.
Applying for Opening of Subject Offering
- a) It is needed for a student who is graduating.
- b) It is a pre-requisite of a subject a graduating student need to take in order to finish the course.
- c) For a transferee who wants to have a regular status during a certain period.
Applying for withdrawal from enrolment
Note: Withdrawal has to be applied before midterm. Kindly refer to the student handbook for the specific schedule and implication of paying for school fees. Withdrawal applied before midterm will bear a “withdrawn” mark in the TOR, while withdrawal applied after midterm will have a ”failed” mark in the TOR.
Applying for Leave of Absence
The approved letter and the clearance will be kept by the Registrar for record purposes and will be needed once the student applies for re-enrolment.
Student Clearance Slip (Exam Permit)
Existing Student
Applying for Student Visa
The Office of the Registrar assists students in the process of acquiring their student visa, renewal of student visa, conversion and downgrading. The Registrar’s Office prepares all the necessary documents needed for the processes mentioned above.
A student who needs to process a student VISA need to come to the Registrar’s Office to request the needed documents after the FSU (Foreign Students Unit) reviews and assess the status of the student. Please click this link to know the steps in applying for student visa.
Please click this link to know the steps in applying for student visa.
Applying for documents needed for Medical Council of India (MCI)
It usually takes five (5) working days for the documents to be processed and release after filling the said request.
Applying for Bank Loan/Educational Loan, Income Tax use, Reference copy or for Scholarship
Any foreign student who need documents for the purpose mentioned above need to request from the Registrar’s Office a Bonafide Certificate, these are for students whose stay with DMSF is more than a year and a Certificate of Enrolment for those whose stay at DMSF is still less than a year.
It takes three (3) working days for the documents to be process.
Applying for documents needed to travel back to home country
A student who wishes to travel back to his home country need to secure an approval from the Office of the Dean on his/her plan to travel. The approved letter will be submitted to the Registrar’s Office as an attachment to the request for TEC.
Applying for Transfer/ Leaving for Good
A clearance need to be signed by all departments ensuring that the student is free of any liability from DMSFI. Only when the clearance is fully signed can the Registrar process the documents needed for the honourable dismissal.
Applying for certified copy of school documents
Any student who needs a certified copy of his/her school documents need to submit or bring the original copy. In the absence of the original copy, he/she can request such document, only then can a certified copy be produced. It usually takes five (5) working days to claim such request.
For those who would request a certified copy of their diploma, the original diploma has to be presented. Affidavit of loss is required for those whose diploma is lost.
Request of documents needed among graduating students
Applying for hospital intern-matching
Applying for graduation
The graduating student needs to secure the signature of the other departments. Signed clearances are to be submitted to the Registrar’s Office.
Graduation documents of Foreign Students
Request of Documents from the Alumni
On Verification of Documents
DMSFI has been verifying request for verification from the following agencies: ECFMG, NCLEX, CGFNS, WES, HireRight etc. These are done electronically.
As a school policy, only those with attached signed consent are verified.
Applying for Certification, Verification and Authentication (CAV)
Each course requires different documents as attachment for CAV. It is advice that those who need to have their CAV will call or come to the Registrar’s Office to process the said request.
It usually takes 3 to 4 weeks for complete the whole process.
Applying for Papers for Board Examination
The Registrar’s Office prepares the set of needed documents for submission to the Professions Regulation Commission (PRC).
The signed application for graduation serves as the proof that the graduate is allowed to request for papers for board exam. Papers for board exam are only released to the graduates.
In instances of non-availability, a special power of attorney is required to be submitted to the Registrar’s Office for the authorized person to claim the said documents.
Requesting for re-issuance of Diploma
An affidavit of loss is required if the original copy is misplaced. Requesting for a certified true copy of diploma requires the submission of the original copy to the Registrar’s Office upon request.